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AOMA Clinical Case and Poster Forum 

AOMA Announces its Sixth Annual Clinical Case and Poster Forum

The Arizona Osteopathic Medical Association is pleased to announce its sixth annual clinical case and poster forum. We are looking for interesting clinical cases and original research that osteopathic medical students, residents, and faculty have participated in, seen, and diagnosed. If you or your students have a clinical case or original research, we invite you to participate. Please see the descriptions and requirements listed below. This is a scientific, peer-reviewed opportunity.

The Professional Education Committee will review all of the submissions and select the top three clinical cases. The top three entrants in the clinical case competition will present their case on Thursday, April 10, 2014 at the AOMA Convention in Scottsdale, Arizona. All poster submissions that are accepted will be displayed and judged on Saturday, April 12, 2014. The top three entrants in each category will be invited to the President's Lunch on Sunday, April 13, 2014 at which time the winners will be announced and a monetary award will be given.

Please take advantage of this opportunity to show off the great, scholarly work being done in the clinical and research settings. If you have any additional questions, please contact Flannery O’Neil at the Arizona Osteopathic Medical Association by calling 602-266-6699 or via email jeff@az-osteo.org.

Sincerely,

Charles Finch, D.O., FACOEP
Past President, Arizona Osteopathic Medical Association
Chair, AOMA Clinical Case and Research Forum
Committee Member, AOMA Professional Education Committee

 

Clinical Case Forum Entry

Eligibility:

The forum is open to all third and fourth year osteopathic medical students and residents in the State of Arizona.

Guidelines:

Applicants must submit a clinical case presentation including a review of the literature supporting the diagnosis to AOMA via email to teresa@az-osteo.org. All submissions must be Microsoft Word format. Each applicant is limited to one submission. The deadline for submission is February 21, 2014. An IRB approval letter or evidence of submitted IRB request must be included with your submission (certificate of completion of the “NIH Protecting Human Research Participants” course is required for IRB approval – take course online at http://phrp.nihtraining.com/users/login.php).

Cases should follow and address the following sections, in order:

  • Title Page
  • Abstract
  • Introduction
  • Case Presentation
  • Discussion
  • List of Abbreviations
  • Authors’ Contributions
  • Acknowledgments
  • References
  • Graphic elements

Title page
The first page should be the title of the article by itself as well as the full names, institutional/medical facility addresses and email addresses of all authors involved located on this page below the case title.

Abstract
Starting on page 2, the abstract should consist of no more than 350 words. Please refrain from the use of abbreviations in the abstract. The structure of the abstract should cover these sections:

  • Introduction An introduction about the case and/or the disease process.
  • Case presentation Brief details of the case presented.
  • Conclusion A brief summary of the significance of the case report and the clinical impact.

Introduction
The Introduction section should present as a concise literature review of the topic with a focus on background of the case. This should comprise a brief summary of the disorder, its typical presentation and progression and why this case merits reporting.

Case presentation
The case format should cover all these segments in paragraph form and not in bulleted form:

  1. Chief complaint
  2. History of present illness
  3. Past medical and surgical history
  4. Medications and allergies
  5. Review of systems
  6. Physical examination, including vital signs and possible osteopathic findings
  7. Laboratory and ancillary data
  8. Diagnostic impression
  9. Plan/Disposition

Please be careful to avoid including any information that could identify the patient.

Discussion
This section should include adequate reference materials that demonstrate your clear understanding of the pathology, work-up, differential diagnosis and treatment. Be sure to explore possible osteopathic findings / somatic dysfunction relevant to the case as well as potential osteopathic diagnosis and treatments that could be involved with the disease/disorder. A brief summary should be included at the end of the discussion section reviewing the main conclusions of the case report as well as the importance and relevance of the case.

Acknowledgments/Disclosures
Please acknowledge and disclose anyone who significantly aided in the process of conception, design, acquisition of data, or analysis and interpretation of data, or who was involved in drafting or revising of this clinical case.

 

References
The reference section must be included in standard scientific format, with at least one reference from an osteopathic source. All references should be in format described in the AMA Manual of Style, 10th ed., 2007 and URLs to online publication should also be included.

Graphic elements
All tables, images, graphs, and figures should be numbered and cited sequentially in the text. Each graphic element should be given a separate page and labeled properly with its corresponding description. The graphic element pages should follow the reference section in the order that they are sequentially cited. Be sure that all patient information is removed from or blocked out of graphic elements.

Institutional Review Board (IRB) Approval:

All entries for the case forum are required to be reviewed by your institution’s IRB. You must submit your entry to AOMA with a letter from your IRB indicating their approval or evidence of submitted IRB request in order to be accepted for review in the Forum. A certificate of completion of the “NIH Protecting Human Research Participants” course is required for IRB approval – take course online at http://phrp.nihtraining.com/users/login.php.

Judging:

The members of AOMA’s Professional Education Committee will review all submissions received by the deadline. Evaluations are made on a numerical scale and judge the case format, overall writing mechanics, presentation style, discussion and the completeness of the research/reference materials.

The top three student submissions will be notified by March 3rd, 2014. They will be asked to give a 15 minute presentation of their case including PowerPoint during the AOMA Spring Convention, Thursday, April 10, 2014. The Attending Physician associated with the case will have the opportunity to be present to help support the student during their presentation. The three students who have been chosen to present will be asked to attend the AOMA’s President’s luncheon on Sunday, April 13, 2014 at the Hilton Scottsdale and the winner will be presented a monetary award.

Sample Student Case - Visit http://www.az-osteo.org/associations/1451/files/SampleCase.pdf for a copy of a winning case. This case represents the type of information that the judges are looking for.

 

Poster Forum Entry

Eligibility:

The forum is open to all osteopathic medical students, residents, and faculty in the State of Arizona. Submissions for the poster forum will be accepted in two categories:

  • original research
  • case study


Guidelines:

For acceptance into this Forum, please submit an abstract of no more than 350 words. All submissions must be Microsoft Word format. Each student, resident, or faculty is limited to one submission in each category. The deadline for abstract submission is February 14, 2014. Submissions must be emailed to jeff@az-osteo.org. An IRB approval letter or evidence of submitted IRB request must be included with your submission (certificate of completion of the “NIH Protecting Human Research Participants” course is required for IRB approval – take course online at http://phrp.nihtraining.com/users/login.php). 

Once the abstract has been submitted and accepted, poster submissions must be emailed to teresa@az-osteo.org by March 23, 2014. The poster must be in PDF or PowerPoint format. Final posters are required to be 54" wide x 36" height in landscape format. AOMA will provide mounting boards to display your poster.

 

Research Posters should follow and
address the following sections, in order,
for submission:

Case Study Posters should follow and
address the following sections, in order,
for submission:
  • Title
  • Authors and Affiliations
  • Abstract
  • Introduction
  • Materials and Methods
  • Results
  • Discussion
  • Acknowledgments / Disclosures
  • References
  • Graphic elements
  • Title
  • Authors and Affiliations
  • Abstract
  • Introduction
  • Case Description
  • Conclusion and Results
  • Acknowledgments / Disclosures
  • References
  • Graphic elements

Research Poster Descriptions:

Title
The title of the poster.

Authors and Affiliations
The full names and institutional/medical facility affiliations of all authors relevant to the project located below the poster title.

Abstract
The abstract should consist of no more than 350 words and be a brief summary of the above sections. Please summarize and refrain from the use of abbreviations in the abstract.

Introduction
The introduction section should present as a concise literature review of the topic with a focus on background of the research. This should be organized to transition from the general to specific in current scientific knowledge involving the research area. This should comprise a brief summary of your research, and why this topic merits reporting. The last sentences of the introduction should be a statement of objectives and/or hypotheses.

Materials and Methods
This section should describe how the research was actually competed. It should include description of the techniques and the materials used so someone could ascertain what experiments were performed. The details of a published protocol do not need to be reproduced in the text but an appropriate reference should be cited.

Results
In this section summarize the data collected and any statistical analyses. Include only relevant data, and do not attempt to evaluate the results in this section. Use figures, tables and other graphic elements as needed for clarity, and use in-text references to each figure or table you include.

Discussion
This section should include adequate reference materials that demonstrate your clear understanding of the specific area of research, materials, methods, results and data analysis performed. A brief summary should be included at the end of the discussion section reviewing the main conclusions and the importance of the research results as well as the future direction in this research investigation.

Acknowledgments / Disclosures
Please acknowledge and disclose anyone who significantly aided in the process of conception, design, acquisition of data, or analysis and interpretation of data, or who was involved in drafting and/or revising the poster.

References
The reference section must be included in standard scientific format. All references should be in format described in the AMA Manual of Style, 10th ed., 2007 and URLs to online publication should also be included.

Graphic elements
All tables, images, graphs, and figures should be numbered and cited sequentially in the text. Tables and figures should both be numbered sequentially, rather than separately. Each graphic element should be given a separate page at the end of the manuscript and labeled properly with its corresponding description. The graphic element pages should follow the reference section in the order that they are sequentially cited, and there should be a callout for the appropriate graphic in the text.

Case Study Poster Descriptions:

Title
The title of the poster.

Authors and Affiliations
The full names and institutional/medical facility affiliations of all authors relevant to the project located below the poster title.

Abstract
The abstract should consist of no more than 350 words and be a brief summary of the above sections. Please summarize and refrain from the use of abbreviations in the abstract.

Introduction
The introduction section should present as a concise literature review of the topic with a focus on background of the case. This should comprise a brief summary of the disorder, its typical presentation and progression and why this case merits reporting.

Case Description
This section should describe significant aspects of the history, physical exam – including osteopathic findings, laboratory, and ancillary testing. Provide details on the patient’s clinical course. Please be careful to avoid including information that could identify patient.

Conclusion and Results
This section should demonstrate your clear understanding of the pathology, work-up, differential diagnosis, and treatment. Explore possible osteopathic findings/somatic dysfunctions relevant to the case, as well as potential osteopathic diagnosis and treatments that could be involved with the disease/disorder. A brief summary should be included in the discussion, reviewing the main conclusions of the case.

Acknowledgments / Disclosures
Please acknowledge and disclose anyone who significantly aided in the process of conception, design, acquisition of data, or analysis and interpretation of data, or who was involved in drafting and/or revising the poster.

References
The reference section must be included in standard scientific format. All references should be in format described in the AMA Manual of Style, 10th ed., 2007 and URLs to online publications should also be included.

Graphic elements
All tables, images, graphs, and figures should be numbered and cited sequentially in the text. Tables and figures should both be numbered sequentially, rather than separately. Each graphic element should be given a separate page and labeled properly with its corresponding description. The graphic element pages should follow the reference section in the order that they are sequentially cited, and there should be a callout for the appropriate graphic in the text.

Institutional Review Board (IRB) Approval:

All entries for the poster forum are required to be reviewed by your institution’s IRB. You must submit your entry to AOMA with a letter from your IRB indicating their approval or evidence of submitted IRB request in order to be accepted for review in the Forum. A certificate of completion of the “NIH Protecting Human Research Participants” course is required for IRB approval – take course online at http://phrp.nihtraining.com/users/login.php.

Judging:

 

The members of AOMA’s Professional Education Committee will review all abstracts received by the deadline. All accepted submissions will be allowed to present on Saturday, April 12, 2014. Judging for the winner will take place during this day. There will be no judging for faculty submissions.

Evaluations are made by members of the AOMA Professional Education Committee, based on a numerical scale and judge the format, mechanics, style, results/conclusions and the completeness of the research/reference materials. The top three poster submissions in each category will be chosen and lead authors/investigators will be asked to attend the AOMA’s President’s luncheon on Sunday, April 13, 2014 at the Hilton Scottsdale and the winner will be presented a monetary award.

 

Sample Poster - Visit http://www.az-osteo.org/associations/1451/files/PosterExample.pdf to view a sample of a winning poster. This poster represents the type of information and presentation that the judges are looking for.

 

 

Submission Information

Materials should be submitted to:

Teresa Roland at teresa@az-osteo.org.
 

 

Arizona Osteopathic Medical Association
5150 N.16th St., Ste. A-122
Phoenix, AZ 85016
Phone: (602) 266-6699 | Fax: (602) 266-1393
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